iLRN 2020 Academic Stream

The Academic Stream of the conference is for those who wish to publish peer-reviewed papers in the conference proceedings.

Presentation and paper submission types

  • Oral presentation: The are presentations that accompany either Full or Short papers that have undergone peer review, and that if accepted and registered will be included in the conference proceedings. In order to make the best possible use of the virtual conference medium, iLRN 2020 will adopt a “flipped” model for oral presentations whereby presenters of accepted papers are asked to pre-record a video describing their work in either video abstract or PechaKucha format for attendees to watch before attending the relevant live session, freeing up the bulk of the session time for interaction and audience questions. (Instructions and guidelines for the preparation and uploading of these videos will be made available in due course.) Presenters will be grouped together into one-hour sessions based on topics. During the session, each presenter will be asked to give a “flash talk” supported by a single slide or other visual aid recapping the main ideas from their video, and in the remaining time they will take part in a moderated discussion with the other presenters as well as with attendees, facilitated by a Session Chair. 
    • Full papers for oral presentation are 6 to 8 double-column pages in standard IEEE double-column format and their videos should be no more than 10 minutes in length. A total of 3-4 Full papers will be scheduled per one-hour time slot, with each presenter being allowed 3 minutes for their flash talk at the start of the session.
    • Short papers for oral presentation are 4 to 6 double-column pages in standard IEEE double-column format and their videos should be no more than 7 minutes in length. A total of 4-5 Full papers will be scheduled per one-hour time slot, with each presenter being allowed 2 minutes for their flash talk at the start of the session.
  • Poster: A poster is a single image containing a visual display of the presenter’s work that will be shown in the Posters & Exhibitions area within the virtual conference venue. Presenters are expected to station themselves by their posters and engage in dialogue with conference delegates about their work during a designated poster session. Presenters of accepted poster papers may also optionally create a pre-recorded video to complement their Work-in-progress paper and poster. (Instructions and guidelines for the preparation and uploading of these videos will be made available in due course.) Academic posters are accompanied by either Short or Work-in-progress papers that have undergone peer review, and if accepted and registered will be included in the conference proceedings.
    • Short papers for poster presentation are 4 to 6 double-column pages* in standard IEEE double-column format. The optional video should be no longer than 7 minutes in length.
    • Work-in-progress papers for poster presentation are 2 to 4 double-column pages* in standard IEEE double-column format. The optional video should be no longer than 5 minutes in length.
  • Doctoral colloquium: Work-in-progress papers whose first or sole author is a doctoral student or candidate may also be submitted for the doctoral colloquium. This is a forum in which doctoral students/candidates will each be given the opportunity to briefly speak about their research or proposed research in a three-minute thesis (3MT) format/style, supported by a single slide or other visual aid, before engaging in a moderated discussion with one another and with the audience. Doctoral colloquium presenters may also optionally create a pre-recorded video of no longer than 7 minutes in length to complement their Work-in-progress paper. (Instructions and guidelines for the preparation and uploading of these videos will be made available in due course.) Additionally, they are strongly encouraged to present the same Work-in-progress paper as a poster (see the guidelines above). Come to the colloquium, get suggestions and support, then present your improved poster!
    • Work-in-progress papers for doctoral colloquium are 2 to 4 double-column pages* in standard IEEE double-column format.

*These are strict page limits, and all figures, tables, references, as well as any other front or back matter (e.g., abstracts and appendixes) are included in the limit. Exceptions cannot be made.

Paper template and guidelines

The purpose of a conference template is to provide a consistent format for papers appearing in the conference proceedings. IEEE conference templates contain guidance text for composing and formatting conference papers. Please ensure that all guidance text is removed from your conference paper prior to submission to the conference.

  • Use of any other IEEE templates is not acceptable as there are subtle differences between those templates and the conference template that will affect the consistency in appearance of papers published in the proceedings.
  • Do not change the paper size or margins in the template.
  • The headers and footers must remain empty. (They should not contain page numbers or anything else!) 
  • Formatting of the paper must be done using the predefined MS-Word styles in the template, rather than manually. The paper must use all the predefined font styles, sizes, etc. as per the template.
  • Basic examples of citations and references are included in the template. For more comprehensive information on citations and references, see the IEEE Reference Guide. Note that where there are conflicts between the template and the IEEE Reference Guide, the Reference Guide prevails.
  • Failure to remove template text from your paper may result in your paper not being published.
  • Page lengths must fall within the ranges listed below (inclusive of any tables, figures, references, and appendices):
    • Full paper: 6 to 8 pages*
    • Short paper: 4 to 6 pages*
    • Work-in-progress paper: 2 to 4 pages*  

*These are strict page limits, and all figures, tables, references, as well as any other front or back matter (e.g., abstracts and appendixes) are included in the limit. Exceptions cannot be made.

Paper submission

Papers should be saved in PDF format and submitted via the conference’s online submission system. Please note that submissions cannot be accepted via email.

Important Dates
  • Paper and proposal submission deadline (Main round – all submission types welcome): February 14, 2020 [CLOSED]
  • Notification of review outcomes from main submission round: March 23, 2020
  • Camera-ready papers for proceedings due – Full and short papers: April 19, 2020
  • Presenter registration deadline – Full and short papers: April 19, 2020
  • FINAL extended paper and proposal submission deadline (Late round – Only work-in-progress papers, practitioner abstracts, and nontraditional session proposals will be considered*): April 19, 2020
  • Notification of review outcomes from late submission round: May 7, 2020
  • Camera-ready work-in-progress papers and descriptions of nontraditional sessions for proceedings due; final versions of practitioner abstracts for conference program due: May 23, 2020
  • Presenter registration deadline – Work-in-progress papers, practitioner sessions, and nontraditional sessions: May 23, 2020
  • Pre-recorded videos, poster files, and other presentation materials due (requirements vary depending on session format): May 31, 2020
  • Conference opening: June 21, 2020

*Although work-in-progress papers, practitioner abstracts, and nontraditional session proposals may be submitted in both the Main round and the Late round, those submitted in the Main round will have the advantage of potentially being able to be revised for resubmission in the Late round, should they initially be rejected.

 

Paper review criteria

Papers will be reviewed using this evaluation criteria. Please keep these areas in mind when preparing your paper.

 

Registration requirements for paper authors/presenters

At least one author of each paper accepted for the Academic Stream must register for the conference to present the paper. Each Academic Presenter registration for the conference covers one paper only; additional papers may be added to the registration for a supplemental fee. No single author may be the registered presenter on more than two Full or Short papers for oral presentation, even with the payment of the supplemental fees. There is no limit, however, on the number of additional Short and Work-in-progress papers for poster presentation on which an author may be the registered presenter (with payment of the supplemental fees).