iLRN 2020 Panel Sessions

Panel sessions are intended to engage attendees in multiple perspectives on a given issue relevant to the theme and scope of the conference. They are 60 minutes in length and the number of panel sessions offered is limited. These sessions are intended to have a broader impact than regular oral presentation sessions, adding value to the iLRN 2020 conference experience by enhancing the knowledge of the session participants and helping advance scholarship, practice, or policy in XR and immersive learning.

Proposals for panel sessions that are accepted and presented at the conference will be published in the conference proceedings in the form of extended abstracts.

Proposal/extended abstract template and guidelines

Proposals/extended abstracts for panel sessions should be 2–3 pages* in length (inclusive of any tables, figures, references, and appendices) in standard IEEE double-column format. In addition to a maximum 200-word abstract summarizing the proposed session, the document should contain the following sections:

  1. Aims and Target Audience: What will be accomplished and/or gained from the proposed session? Who would be interested in attending the session, and why?
  2. Timeliness and Relevance: Why is the topic of interest to the iLRN community, and in what ways is it especially pertinent in the current XR and immersive learning landscape? How does it align with or otherwise relate to the theme of the conference? Why are the topic and the ideas to be discussed better served by a panel session than a traditional oral presentation (or a series of oral presentations)?
  3. Panel Description and Session Plan: Provide a description of the format of the panel (how the discussion will be structured, who will moderate, strategies for keeping time, etc.), along with a list of content/issues/questions to be covered and an outline of the time allotted to each component of the session (i.e., an agenda). Please note that the last 20 minutes of the session must be reserved for questions from, and interaction with, the audience.
  4. Panelist Contributions: Provide an overview of the knowledge, experience, and perspectives each panelist will bring to the panel and how/why their participation will contribute to the overall aims and quality of the session. (Feel free to mention them by name and include short bios, as the proposal/extended abstract will undergo single-blind review.) Also include brief descriptions of any proposed papers by panel members that can optionally accompany the panel session. (Note: These papers are to be submitted separately for peer review. They should be submitted under the Academic Stream, but with an indication that the paper is associated with <Panel title>.)

*These are strict page limits, and all figures, tables, references, as well as any other front or back matter (e.g., abstracts and appendixes) are included in the limit. Exceptions cannot be made.

Important Dates – Panel Sessions
  • FINAL extended proposal/extended abstract submission deadline (Late round*): April 19, 2020
  • Notification of review outcomes from late submission round: May 7, 2020
  • Camera-ready extended abstract for proceedings due: May 23, 2020
  • Presenter registration deadline: May 23, 2020
  • Panel materials (e.g., presentation slides) due: May 31, 2020
  • Conference opening: June 21, 2020

*Although proposals/extended abstracts may be submitted in both the main round and the late-round, those submitted in the main round will have the advantage of potentially being able to be revised for resubmission in the late round, should they initially be rejected.

Proposal/extended abstract submission

Proposals/extended abstracts should be saved in PDF format and submitted via the conference’s online submission system https://www.easychair.org/conferences/?conf=ilrn2020. Please note that submissions cannot be accepted via email.

Registration requirements for panelists

All panelists must register for the full conference. They may do so at the Practitioner rate, provided they are not listed as authors on any Academic Stream papers.