iLRN 2020 Workshops

Workshops provide participants with an opportunity to extend their knowledge and strengthen their skills in a particular technical, pedagogical, design-related, or other area relevant to XR and immersive learning. Since these workshops are scheduled to occur the day before the commencement of the main conference program, they are able to be allotted a longer time period of 2 hours (a two-part workshop may also be offered, with each part being 2 hours in length). This allows presenters to delve deeper into the topics presented and to provide a collaborative, active learning environment for the attendees. Workshop attendees should leave with skills, knowledge or materials that they can use in their own research, practice, and/or scholarship. 

Unlike other conferences, iLRN 2020 workshops typically do not require the payment of additional fees by participants. However, workshop attendees must pre-register for the specific workshops they would like to attend in advance of the conference. A limited number of opportunities for prospective sponsors to offer workshops are also available (please contact us at [email protected] for more information).

Proposals for workshops that are accepted and presented at the conference will be published in the conference proceedings in the form of extended abstracts.

Proposal/extended abstract template and guidelines

Proposals/extended abstracts for workshops should be 2–3 pages* in length (inclusive of any tables, figures, references, and appendices) in standard IEEE double-column format. In addition to a maximum 200-word abstract summarizing the proposed session (for the conference program), the document should contain the following sections:

  1. Target Audience and Requirements: Whom will the workshop most benefit or cater to? What prerequisite knowledge and skills are desirable or required? Is there anything in particular you would like participants to do in preparation for the workshop (e.g., readings, software installation, website sign-ups)? Also provide an indication of the preferred maximum number of attendees for the workshop.
  2. Novelty and Timeliness: How is the workshop unique or different to what participants may have experienced elsewhere? Why is the topic likely to be of current interest?
  3. Workshop Description and Session Plan: Provide a description of the topics/content to be covered, along with an outline (i.e., agenda) of the details and time allotted for each planned activity. What, specifically, can participants expect to hear, see, and do during the workshop?
  4. Objectives and Take-Aways: What new knowledge and skills will the workshop participants develop during the workshop? What, if any, useful information, materials, and resources will they leave with?
  5. About the Presenter/s: Include a brief biography/ies of the presenter/s and an outline of their qualifications to lead the workshop.

*These are strict page limits, and all figures, tables, references, as well as any other front or back matter (e.g., abstracts and appendixes) are included in the limit. Exceptions cannot be made.

Any special technology requests should be entered on the submission form within the online submission system rather than included in the proposal/extended abstract document. Please note that there is no guarantee that these requests will be fulfilled.

Important Dates – Workshops
  • FINAL extended proposal/extended abstract submission deadline (Late round*): May 18, 2020
  • Notification of review outcomes from late submission round: May 25, 2020
  • Camera-ready extended abstract for proceedings due: May 28, 2020
  • Presenter registration deadline: May 28, 2020
  • Workshop materials (e.g., presentation slides) due: May 31, 2020
  • Conference opening: June 21, 2020

*Although proposals may be submitted in both the main round and the late-round, those submitted in the main round will have the advantage of potentially being able to be revised for resubmission in the late round, should they initially be rejected

Proposal/extended abstract submission

Proposals/extended abstracts should be saved in PDF format and submitted via the conference’s online submission system Please note that submissions cannot be accepted via email.

Registration requirements for workshop presenters

All workshop presenters must register for the full conference. They may do so at the Practitioner rate, provided they are not listed as authors on any Academic Stream papers.