iLRN 2020 Workshops

Workshops provide participants with an opportunity to extend their knowledge and strengthen their skills in a particular technical, pedagogical, design-related, or other area relevant to XR and immersive learning. Since these workshops are scheduled to occur the day before the commencement of the main conference program, they are able to be allotted a longer time period of 3 hours (2 x 90-minute sessions, with a 30-minute break in between). This allows presenters to delve deeper into the topics presented and to provide a collaborative, active learning environment for the attendees. Workshop attendees should leave with skills, knowledge or materials that they can use in their own research, practice, and/or scholarship. 

Unlike other conferences, iLRN 2020 workshops typically do not require the payment of additional fees by participants. However, workshop attendees must pre-register for the specific workshops they would like to attend in advance of the conference. A limited number of opportunities for prospective sponsors to offer workshops are also available (please contact us at for more information). Unless otherwise negotiated with the iLRN 2020 Special Sessions, Workshops, and Panels Chair, workshop presenters are responsible for the cost of any materials to be used for the workshop and/or distributed to attendees.

Accepted and registered workshop proposals will be published in the conference proceedings as a form of extended abstract.

Proposal review criteria

Coming soon


Proposal template and guidelines

Proposals for workshops should be 2–3 pages in length (inclusive of any tables, figures, references, and appendices) in standard IEEE double-column format. In addition to a maximum 200-word abstract summarizing the proposed session, the proposal should contain the following sections:

  1. Target Audience and Requirements: Whom will the workshop most benefit or cater to? What prerequisite knowledge and skills are desirable or required? Is there anything in particular you would like participants to bring to the workshop (e.g., their laptops) and/or anything you would like them to do beforehand (e.g., readings, software installation, website sign-ups)? Also provide an indication of the preferred maximum number of attendees for the workshop.
  2. Novelty and Timeliness: 
  3. Workshop Description and Agenda: Provide a description of the topics/content to be covered, along with an outline of the details and time allotted for each planned activity. What, specifically, can participants expect to hear, see, and do during the workshop?
  4. Objectives and Take-Aways: What new knowledge and skills will the workshop participants develop during the workshop? What, if any, useful information, materials, and resources will they leave with?
  5. About the Presenter/s: Include a brief biography/ies of the presenter/s and an outline of their qualifications to lead the workshop.

Any special requests pertaining to room type/configuration, furniture, audio-visual equipment, electricity, network connectivity, and/or materials should be entered on the submission form within the online submission system rather than included in the proposal document. Please note that there is no guarantee that these requests will be fulfilled.

Important Dates – Workshops
  • Proposal submission deadline (Main round): January 6, 2020 January 31, 2020 (Extended)
  • Notification of review outcomes from main submission round: March 23, 2020
  • Proposal submission deadline (Late round*): March 30, 2020
  • Notification of review outcomes from late submission round: April 27, 2020
  • Camera-ready extended abstracts for proceedings due: May 11, 2020
  • Presenter registration deadline: May 11, 2020
  • Conference opening: June 21, 2020

*Although proposals may be submitted in both the main round and the late-round, those submitted in the main round will have the advantage of potentially being able to be revised for resubmission in the late round, should they initially be rejected

Proposal Submission

Proposals should be saved in PDF format and submitted via the conference’s online submission system Please note that submissions cannot be accepted via email.

Registration Requirements for Workshop Presenters

All workshop presenters must register for the full conference. They may do so at the Practitioner rate, provided they will not also be presenting any Academic Stream papers.