Panel sessions are intended to engage attendees in multiple perspectives on a given issue relevant to the theme and scope of the conference. They are 60 minutes in length and the number of panel sessions offered is limited. These sessions are intended to have a broader impact than regular oral presentation sessions, adding value to the iLRN 2021 conference experience by enhancing the knowledge of the session participants and helping advance scholarship, practice, or policy in XR and immersive learning.

Proposals for panel sessions that are accepted and presented at the conference will be published in the conference proceedings in the form of extended abstracts and submitted for inclusion in IEEE Xplore®.

Required content and structure for proposals/extended abstracts

Proposals/extended abstracts for panel sessions should be 2–3 pages* in length (inclusive of any tables, figures, references, and appendices) in standard IEEE double-column format. In addition to a maximum 200-word abstract summarizing the proposed session, the document should contain the following sections:

  1. Aims and Target Audience: What will be accomplished and/or gained from the proposed session? Who would be interested in attending the session, and why?
  2. Timeliness and Relevance: Why is the topic of interest to the iLRN community, and in what ways is it especially pertinent in the current XR and immersive learning landscape? How does it align with or otherwise relate to the theme of the conference? Why are the topic and the ideas to be discussed better served by a panel session than a traditional oral presentation (or a series of oral presentations)?
  3. Panel Description and Session Plan: Provide a description of the format of the panel (how the discussion will be structured, who will moderate, strategies for keeping time, etc.), along with a list of content/issues/questions to be covered and an outline of the time allotted to each component of the session (i.e., an agenda). Please note that the last 20 minutes of the session must be reserved for questions from, and interaction with, the audience.
  4. Panelist Contributions: Provide an overview of the knowledge, experience, and perspectives each panelist will bring to the panel and how/why their participation will contribute to the overall aims and quality of the session. (Feel free to mention them by name and include short bios, as the proposal/extended abstract will undergo single-blind review.) Also include brief descriptions of any proposed papers by panel members that can optionally accompany the panel session. (Note: These papers are to be submitted separately for peer review. They should be submitted under the Academic Stream, but with an indication that the paper is associated with .)

*These are strict page limits, and all figures, tables, references, as well as any other front or back matter (e.g., abstracts and appendixes) are included in the limit. Exceptions cannot be made.

Any special technology requests should be entered on the submission form within the online submission system rather than included in the proposal/extended abstract document. Please note that there is no guarantee that these requests will be fulfilled.

Proposal/extended abstract review criteria

All panel session proposals/extended abstracts will undergo single-blind peer review based on the following criteria:

  • Relevance to immersive learning research and/or practice
  • Originality
  • Quality of proposed session content and audience engagement strategies
  • Language and writing style

Proposal/extended abstract template and guidelines

Please use the IEEE conference paper template to prepare your proposal/extended abstract.

(Ensure you use the U.S. Letter version)

  • Use of any other IEEE templates is not acceptable as there are subtle differences between those templates and the conference template that will affect the consistency in appearance of contributions published in the proceedings.
  • Do not change the paper size or margins in the template.
  • The headers and footers must remain empty. (They should not contain page numbers or anything else!) 
  • Formatting of the proposal/extended abstract must be done using the predefined MS-Word styles in the template, rather than manually. The document must use all the predefined font styles, sizes, etc. as per the template.
  • Basic examples of citations and references are included in the template. For more comprehensive information on citations and references, see the IEEE Reference Guide. Note that where there are conflicts between the template and the IEEE Reference Guide, the Reference Guide prevails.
  • Remove template guidance text from the proposal/extended abstract prior to submission.
  • The proposal/extended abstract must be at least 2 and no longer than 3 pages in length (inclusive of any tables, figures, references, and appendices).

Proposal/extended abstract submission

Proposals/extended abstracts should be saved in PDF format and submitted online via the conference’s ConfTool submission system. Please note that submissions cannot be accepted via email.

Registration requirements

All panel session presenters must register for the full conference. They may do so at the Practitioner rate, provided they are not listed as authors on any Academic Stream papers.