Workshops are 1- or 2-hour sessions that provide participants with an opportunity to extend their knowledge and strengthen their skills in a particular technical, pedagogical, design-related, or other area relevant to XR and immersive learning. The longer duration of these sessions allows presenters to delve deeper into the topics presented and to provide a collaborative, active learning environment for the attendees. Workshop attendees should leave with skills, knowledge or materials that they can use in their own research, practice, and/or scholarship. 

Proposals for workshops that are accepted, registered, and presented at the conference will be published in the conference proceedings in the form of extended abstracts and submitted for inclusion in IEEE Xplore®.

Unlike many other conferences, workshops at conferences typically do not require the payment of additional fees by participants. However, workshop attendees must pre-register for the specific workshops they would like to attend in advance of the conference. A limited number of opportunities for prospective sponsors to offer workshops are also available (please email [email protected] for more information).

Required content and structure of proposals/extended abstracts

Proposals/extended abstracts for workshops should be 2–3 pages* in length (inclusive of any tables, figures, references, and appendices) in standard IEEE double-column format. In addition to a maximum 200-word abstract summarizing the proposed session (for the conference program), the document should contain the following sections:

  1. Target Audience and Requirements: Whom will the workshop most benefit or cater to? What prerequisite knowledge and skills are desirable or required? Is there anything in particular you would like participants to do in preparation for the workshop (e.g., readings, software installation, website sign-ups)? Also provide an indication of the preferred maximum number of attendees for the workshop.
  2. Novelty and Timeliness: How is the workshop unique or different to what participants may have experienced elsewhere? Why is the topic likely to be of current interest?
  3. Workshop Description and Session Plan: Provide a description of the topics/content to be covered, along with an outline (i.e., agenda) of the details and time allotted for each planned activity. What, specifically, can participants expect to hear, see, and do during the workshop?
  4. Objectives and Take-Aways: What new knowledge and skills will the workshop participants develop during the workshop? What, if any, useful information, materials, and resources will they leave with?
  5. About the Presenter/s: Include a brief biography/ies of the presenter/s and an outline of their qualifications to lead the workshop.

*These are strict page limits, and all figures, tables, references, as well as any other front or back matter (e.g., abstracts and appendixes) are included in the limit. Exceptions cannot be made.

Any special technology requests should be entered on the submission form within the online submission system rather than included in the proposal/extended abstract document. Please note that there is no guarantee that these requests will be fulfilled.

Proposal/extended abstract review criteria

All workshop proposals/extended abstracts will undergo single-blind peer review based on the following criteria:

  • Relevance to immersive learning research and/or practice
  • Originality
  • Quality of proposed session content and audience engagement strategies
  • Language and writing style

Proposal/extended abstract template and guidelines

Please use the IEEE conference paper template to prepare your proposal/extended abstract.

(Ensure you use the U.S. Letter version)

  • Use of any other IEEE templates is not acceptable as there are subtle differences between those templates and the conference template that will affect the consistency in appearance of contributions published in the proceedings.
  • Do not change the paper size or margins in the template.
  • The headers and footers must remain empty. (They should not contain page numbers or anything else!) 
  • Formatting of the proposal/extended abstract must be done using the predefined MS-Word styles in the template, rather than manually. The document must use all the predefined font styles, sizes, etc. as per the template.
  • Basic examples of citations and references are included in the template. For more comprehensive information on citations and references, see the IEEE Reference Guide. Note that where there are conflicts between the template and the IEEE Reference Guide, the Reference Guide prevails.
  • Remove template guidance text from the proposal/extended abstract prior to submission.
  • The proposal/extended abstract must be at least 2 and no longer than 3 pages in length (inclusive of any tables, figures, references, and appendices).

Proposal/extended abstract submission

Proposals/extended abstracts should be saved in PDF format and submitted online via the conference’s ConfTool submission system. Please note that submissions cannot be accepted via email.

Registration requirements

All workshop presenters must register for the full conference. They may do so at the Practitioner rate, provided they are not listed as authors on any Academic Stream papers.