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Academic Papers and Posters

The Academic Stream of the conference is for those who wish to publish academic peer-reviewed contributions in the IEEE conference proceedings.

All-Academic Stream papers that are accepted, registered and presented at the conference will be published in the conference proceedings and submitted for inclusion in IEEE Xplore®.

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1. Decide in which paper category you will submit

  • Full papers are peer-reviewed scholarly contributions of 6 to 8 double-column pages* in standard IEEE conference paper format. They are presented at the conference using a "flipped" model, whereby presenters pre-record a video of up to 10 minutes in length for attendees to watch before attending the relevant live session, freeing up the bulk of the session time for interaction and audience questions. Presenters will be grouped together in sessions based on topics. During the session, each presenter gives a 5-minute slide-supported lightning talk recapping the main ideas from their video, and in the remaining time, they take part in a moderated discussion with the other presenters as well as with attendees, facilitated by a Session Chair. Full papers that are accepted, registered, and presented at the conference will be included in the conference proceedings and submitted for inclusion in IEEE Xplore®.
  • Short papers are peer-reviewed scholarly contributions of 4 to 5 double-column pages* in standard IEEE conference paper format. They are presented at the conference using a "flipped" model, whereby presenters pre-record a video of up to 7 minutes in length for attendees to watch before attending the relevant live session, freeing up the bulk of the session time for interaction and audience questions. Presenters will be grouped together in sessions based on topics. During the session, each presenter gives a 3-minute slide-supported lightning talk recapping the main ideas from their video, and in the remaining time, they take part in a moderated discussion with the other presenters as well as with attendees, facilitated by a Session Chair. Short papers that are accepted, registered, and presented at the conference will be included in the conference proceedings and submitted for inclusion in IEEE Xplore®.
  • Work-in-progress papers (Academic posters) are peer-reviewed scholarly contributions of 2 to 3 double-column pages* in standard IEEE conference paper format. They are presented at the conference by way of a single image containing a visual display of the presenter's work that will be shown in the virtual Expo Hall on the iLRN Virtual Campus. Presenters are expected to station themselves by their posters and engage in dialogue with conference delegates about their work during a designated poster session. Presenters of accepted Work-in-progress papers may also optionally create a pre-recorded video of up to 5 minutes in length and/or a Google Slide deck to complement their paper and poster. Work-in-progress papers that are accepted, registered, and presented at the conference will be included in the conference proceedings and submitted for inclusion in IEEE Xplore®.
  • Doctoral Colloquium (DC) papers are peer-reviewed scholarly contributions of 2 to 3 double-column pages* in standard IEEE conference paper format, whose first or sole author is a doctoral (or master's by research) student or candidate. DC presenters create a pre-recorded video of 5 - 7 minutes in length describing their research or proposed research as well as give a live presentation during a designated DC session before engaging in a moderated discussion with one another and with the audience. More details about the DC can be found below on this page.

*These are strict page limits, and all figures, tables, references, as well as any other front or back matter (e.g., abstracts and appendixes) are included in the limit. Exceptions cannot be made.

Paper review criteria

All-Academic papers will undergo double-blind peer review based on the following criteria:

  • Contribution to immersive learning research
  • Originality and/or innovativeness
  • Methodological rigour
  • Claims/conclusions (including discussion of implications and limitations)
  • Language and writing style

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2. Download the IEEE paper template and check the guidelines

The purpose of a conference template is to provide a consistent format for papers appearing in the conference proceedings. IEEE conference templates contain guidance text for composing and formatting conference papers. Please ensure that all guidance text is removed from your paper prior to submission to the conference.

IEEE provides templates in Microsoft Word®, LaTeX and Overleaf.

Important Guidelines

  • The use of any other IEEE templates is not acceptable as there are subtle differences between other IEEE templates (e.g. journals or magazines) and the conference template, as that will affect the consistency in the appearance of contributions published in the proceedings.
  • Do not change the paper size or margins in the template.
  • The headers and footers must remain empty. (They should not contain page numbers or anything else!)
  • Formatting of the paper must be done using the predefined styles in the template, rather than manually. The paper must use all the predefined font styles, sizes, etc. as per the template.
  • Basic examples of citations and references are included in the template. For more comprehensive information on citations and references, see the IEEE Reference Guide. Note that where there are conflicts between the template and the IEEE Reference Guide, the Reference Guide prevails.
  • Failure to remove template text from your paper may result in your paper not being published.
  • Paper lengths must fall within the stipulated page ranges for their relevant submission category (inclusive of any tables, figures, references, and appendices).
  • Do not include authors' information in the document. This is needed for the double-blind review process. Authors' information includes:

-- Author names, affiliations, and email addresses;
-- Citations of and references to the authors' own publications;
-- Any identifiers appearing within figures that were obscured to conceal the identity of the author(s) and/or their institution(s);

-- Funding sources and other acknowledgements.

 (Make sure you use the U.S. Letter size version)

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3. Submit your paper

Papers should be saved in PDF format and submitted online via the conference’s ConfTool submission system. Please note that submissions cannot be accepted via email.

Important

  • Before submitting, please make sure that you followed the Important Guidelines in step 2
  • You will receive notification of the review process outcome as per our Important Dates calendar.

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4. Register to the conference

Registration requirements

  • For each accepted paper in the Academic Stream, at least one author is required to register at the Academic rate.
  • Each Academic registration covers a single paper only; additional papers may be added to the registration for a supplemental fee.
  • No author may be the registered presenter on more than two Full or Short papers, even with the payment of the supplemental fees. There is no limit, however, on the number of additional Work-in-progress or Doctoral Colloquium papers on which an author may be the registered presenter (with payment of the supplemental fees).

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5. Prepare your camera-ready paper and presentation materials

If your paper was accepted and you have registered to attend the conference:

  1. Prepare your camera-ready version paper (this is the one that will be submitted to the IEEE Xplore®) following the requirements here. Please make sure you follow the requirements completely otherwise your paper submission to IEEE will be delayed or removed.
  2. Prepare your presentation and materials following the requirements here. Please make sure you follow the indications completely otherwise you won’t be allowed to present at the conference.

If you will be presenting at iLRN’s Virtual Campus, please follow the guidance and advice here on how to use the platform.

Prepare your camera-ready version paper
Prepare your presentation and materials

Doctoral Colloquium (DC)


Graduate students from across the disciplines are invited to join us at our annual Doctoral Colloquium (DC) which is part of the 8th International Conference of the Immersive Learning Research Network (iLRN 2022). The live presentation session of the Doctoral Colloquium will take place at the iLRN Virtual Campus, powered by Virbela, and additional in person activities will take place in Vienna. The iLRN annual conference is the premier scholarly event focusing on advances in the use of virtual reality (VR), augmented reality (AR), mixed reality (MR), and other extended reality (XR) technologies to support learning across sectors and contexts. The conference is technically co-sponsored by the IEEE Education Society.

Scope and eligibility

The scope of the iLRN 2022 DC encompasses all areas of VR/AR/MR (XR) and immersive learning research, with contributions being peer-reviewed scholarly papers of 2 to 3 double-column pages* in standard IEEE conference paper format, whose lead or sole author is a student. Both doctoral level as well as master’s by research students/candidates are eligible to submit to the DC.

Authors whose papers are accepted for the DC will each be required to:

  1. Create a pre-recorded video of no longer than 7 minutes in length describing their research or proposed research (including the topic, the XR technology(s) that are being used, the gap they are addressing, the methods and analysis techniques, where they are in their research process and, if applicable, findings and implications; they can also provide a guided tour of the XR system they are using). The video will be publicly available, so that everyone can (and should!) get an insight into each other's research before the live presentation and discussion session.
  2. Give a live presentation and engage in a moderated discussion during a designated DC session. The live presentation should be a short (2-3 minute) overview of their work. Think of this as an elevator pitch, keeping it brief and to the point. Participants will be given an opportunity to get feedback from other session attendees. The focus of the DC live session is on exchange and discussion, including the opportunity to discuss potential questions and issues the students are facing. The live presentation will take place online at the iLRN Virtual Campus.


Alternatively, if you’re not ready to present, feel free to join us, meet other students and researchers and get feedback and support from the iLRN community!

For DC participants attending in person in Vienna, there will be additional (fun!) activities.

The Doctoral Colloquium is part of the Academic Stream of the conference. There are two options for submitting a proposal to the DC:

  1. Research paper for publication and presentation at DC. This option is intended for students who wish to publish a peer-reviewed paper in the IEEE conference proceedings. For more information on preparation and submission, see the the information above under "Academic Papers and Posters", including the template to be used and the link to the iLRN Conftool submission system.
  2. Proposal for presentation at DC without paper publication. This option is intended for those who are interested in presenting/sharing and soliciting feedback on your work/ideas without publishing a paper. We suggest you follow the steps above under "Academic Papers and Posters" to prepare your submission. However, because your paper will not be published, usage of the IEEE Template is optional. You can describe your submission in a different format on 1-3 pages. Please provide information about the (theoretical) background, methods, (preliminary or expected) results and discussion of your research (plans). To participate in this modality submit your contribution via the iLRN Hub submission form in the link below: https://immersivelearning.toucantech.com/surveys/submit-ilrn2022-dc. Please note that submission to the iLRN Conftool is not needed for this option.


Benefits of participation

The iLRN 2022 DC will provide graduate-level students who are either planning to undertake or currently undertaking VR/AR/MR (XR) and immersive learning research as part of their studies with a platform to:

  • Build their networks by connecting with other scholars both synchronously on the iLRN Virtual Campus—which is capable of hosting thousands of concurrent users —as well as asynchronously through iLRN’s Discord server and social media groups/channels;
  • Obtain early visibility for their proposed and/or ongoing research;
  • Solicit constructive feedback on their work, with the feedback being provided by graduate students, for graduate students.

Paper submission and review

Please see the information above under "Academic Papers and Posters" for guidance on preparing and submitting a paper (including the template to be used; mandatory for paper submissions with intention of publication through iLRN ConfTool, optional for proposal submissions without publication through the iLRN Hub form), as well as for a list of review criteria according to which paper submissions will be evaluated.

Guidelines for videos and posters to accompany accepted papers can be found in the Presentation Requirements and Materials section of this web site.

Registration requirements

For DC contributions with intention of publication in the conference proceedings (submission through ConfTool), the same registration requirements as those in the Academic Stream apply (described above on this page; student rates are available). For DC contributions without intention of publication (submission through iLRN Hub form), registering in the category “Doctoral Colloquium Presenter not publishing in the proceedings” is possible. See Fees & Registration for more information.

Contact

Inquiries regarding the iLRN 2022 Doctoral Colloquium may be directed to the Student Forum Chairs at ilrn2022.dc@immersivelrn.org.

Please note that paper submissions cannot be accepted via email. Papers should be submitted online via the iLRN ConfTool submission system (link to which can be found above under "Academic Papers and Posters") or the iLRN Hub submission form (depending on submission option).

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