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Presentation Requirements and Materials

The table below provides an overview/summary of the presentation requirements and materials to be submitted for each iLRN 2022 contribution/session format. Please use the various links to access guidelines and instructions for preparing and submitting the relevant types of material:

  • Guidelines for videos and posters
  • Guidelines for Guided Virtual Adventures - will be sent via email to all accepted presenters
  • Guidelines for Immersive Learning Project Showcase & Competition - will be sent via email to all qualifying participants


The deadline for submitting the materials can be found in the Important Dates table.

Please contact ilrn2022.videos-posters@immersivelrn.org if you have any questions concerning the submission of the materials.

For instructions on presenting in sessions on the iLRN virtual campus and chairing sessions, see https://immersivelrn.org/pages/presenter-chair-instructions

Guidelines for preparing Presentation Materials
Guidelines for preparing Camera-Ready Submission

Overview Presentation Materials


CONTRIBUTION TYPE PRE-RECORDED VIDEO LIVE SESSION WHAT MATERIALS NEED TO BE SUBMITTED BY THE PRESENTATION MATERIALS DEADLINE? DO PRESENTERS NEED TO ATTEND A REHEARSAL SESSION? (for online participation)
ACADEMIC STREAM – FULL PAPER Required – 10 mins max. Presenter to give a 5-min lightning talk, then engage in ~45-min moderated discussion in the physical (on-site) or virtual (online) conference environment with 1-2 other presenters Pre-recorded video (MP4 file) Yes – Bring presentation slides (PowerPoint file or Google Slides URL)
ACADEMIC STREAM – SHORT PAPER Required – 7 mins max. Presenter to give a 3-min lightning talk, then engage in ~45-min moderated discussion in the physical (on-site) or virtual (online) conference environment with 2-3 other presenters Pre-recorded video (MP4 file) Yes – Bring presentation slides (PowerPoint file or Google Slides URL)
ACADEMIC STREAM – WORK-IN-PROGRESS PAPER (POSTER) Required – 5 mins max.
(for online presentation: a Google Slide show may also be provided that will be placed in the poster booth along with the poster image)
Presenter/s to engage in informal conversations with visitors to their poster station in the physical (on-site) or virtual (online) conference environment during the designated posters session No
ACADEMIC STREAM – DOCTORAL COLLOQUIUM Required – 7 mins max. During DC session: Presenter to give a 3-5-min lightning talk, then engage in ~2-3-min Q&A per talk and a joint discussion in the virtual conference environment Pre-recorded video (MP4 file) Yes – Bring presentation slides (PowerPoint file or Google Slides URL)
PRACTITIONER STREAM – ORAL PRESENTATION Required – 10 mins max. Presenter to give a 5-min lightning talk, then engage in ~45-min moderated discussion in the physical (on-site) or virtual (online) conference environment with 1-2 other presenters Pre-recorded video (MP4 file) Yes – Bring presentation slides (PowerPoint file or Google Slides URL)
PRACTITIONER STREAM – POSTER PRESENTATION Required – 5 mins max.
(for online presentation: a Google Slide show may also be provided that will be placed in the poster booth along with the poster image)
Presenter/s to engage in informal conversations with visitors to their poster station in the physical (on-site) or virtual (online) conference environment during the designated posters session No
WORKSHOP N/A 2-hour session (or a 4-hour session broken into 2 x 2-hour parts) onsite or on a platform of the presenter's choosing Instructions for participants (e.g., what they should bring, what they need to do to prepare) Yes – Bring presentation slides, if any (PowerPoint file or Google Slides URL)
SPECIAL SESSION N/A 30-min or 60-min session in the physical (on-site) or virtual (online) conference environment – flexible format N/A Yes – Bring presentation slides, if any (PowerPoint file or Google Slides URL)
PANEL SESSION N/A 60-min discussion in the physical (on-site) or virtual (online) conference environment involving 4-5 panelists in total (including lead panelist/moderator) N/A Yes – Bring presentation slides, if any (PowerPoint file or Google Slides URL)
GUIDED VIRTUAL ADVENTURE N/A Presenter/s to lead a 50-minute small-group guided tour of the relevant environment(s) and/or platform(s). Instructions for participants on accessing the environment(s)/platform(s) No
IMMERSIVE LEARNING PROJECT SHOWCASE & COMPETITION Optional – Embedded in or linked from WebXR room Presenter/s to engage in informal conversations with visitors to their Showcase contribution/exhibit in their assigned WebXR room during the designated Showcase session/s N/A – Showcase contribution to be assembled in assigned WebXR room by the specified deadline No
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