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Session Chair Instructions

Suggestions for preparing the session:

  • Create a blank google doc titled, "Session questions" and make it public. This document can be used to note down your questions for the authors and important points from the general discussion. Share the link with all paper authors, so they can write down questions to each other beforehand and can afterwards look at the notes you are taking in the session.
  • Distribute information on presentations and YouTube videos of your session to all presenters in the session and remind them of the date/time/location of their presentation, e.g., by sending out the link to the corresponding Gatherboard session https://ilrn2022events.org/.
  • Read the papers and watch the presentation videos and prepare discussion questions. Try to come up with questions that can be answered by all or most of the presenters. You could already note them down in the document you set up.
  • Download and log into the iLRN Campus in Virbela.
  • After logging on to the iLRN Campus in Virbela, test that you can hear others talking through your headset and others can hear you through your mic (Here's a link to the Virtual Campus Support Manual https://docs.google.com/document/d/1FP5GtX2fOXaUHtYGg3oQ06KH4cj1f-vyRo8Yfz28uSI/edit?usp=sharing)
  • Sign up for the Sessions Chair channel in Discord by clicking on this link: https://discord.gg/s6z2U2G4xP


On the day you are chairing the session:

  • Log on to the iLRN Campus in Virbela and navigate your avatar to the location on campus.
  • Seat your avatar in the front row of the presentation room.
  • Introduce yourself and each paper and its authors. Let all presenters know who the tech support person is in your session.
  • Each paper gets 5 minutes to present. Give 2 and 1 minute warnings and ensure that authors finish on time. After all papers have been presented, ask your discussion questions as if the paper authors are panelists.
  • Suggestion: Record comments and questions provided by yourself and the audience into the Google Document you created above, and ask the questions to the paper authors.
  • Record presenters' attendance and send the list of attendees to conference@immersivelrn.org


Program Table Overview

A Google Docs document with an overview of all sessions, locations and sessions chairs is available here: https://docs.google.com/document/d/1tUDZ4b1iKefIsfraBhv3d0uimEsbdmmCy3pj-3Np5Js/edit?usp=sharing

Presenter Instructions (Online)

For online presentations in the iLRN virtual campus

Things to do early before the session:

  • download the iLRN virtual campus before the start of the conference
  • be sure to log on to the campus well before the session
  • test your headphones and microphone
  • if possible, have a look at the room in which you are presenting beforehand
  • dress up your avatar

How to Present on the iLRN Virtual Campus

Presentation spaces will be set so that presenters can walk up on the stage and present. No special permissions are needed.

For iLRN 2022, we would like our presenters to use the bookmark (star icon next to address bar)

One you bookmark your presentation materials, the bookmark attaches to your avatar’s account and goes with you everywhere on Campus.

There are different format types that suit one-to-many presentations: 

  • Slide-sharing
  • Screen-sharing
  • Videos

Slide-sharing

You may use PowerPoint slides but the slides are each converted to HTML static pages. There are no slide transitions or animations.


How to use Google Slides

  1. Once you have completed your presentation, click on Share
  2. Set your presentation so that “Anyone on the internet with this link can view
  3. Click on “Copy link”.
  4. Bring this link with you to your on Campus rehearsal.
  5. Paste that link and place it in the address bar.
  6. Press Enter.
  7. For “Start Presentation?” Click OK.
  8. When you mouse over the slides, the control bar will appear in the Presentation Tool window.
  9. Make sure you are on Slide 1. Click on the bookmark star.

Now your presentation is ready for you!

Would you like to practice? Here is a practice google slide presentation.

Screen-sharing

This works well for demonstrations or if you absolutely want your audience to see the same content in sync.

  1. Click on “Share your screen” button
  2. For “Share your desktop?” Click OK. This shares your entire screen and only shares one monitor (cannot share from double monitors).
  3. Turn off screen sharing when you are done. (Hint: click back to a bookmark!)

Videos

Presenters may share links to videos from YouTube or other sources. However, each avatar in the room is sent their own unique instance of the video, which means that the video does not necessarily sync for everyone in the room. (For example, if an avatar arrives in the room when the video is playing for everyone else, it will play from the beginning for just that avatar.) This can be jarring and annoying for the audience.

Best practice is for presenters to put a link to the video in the address bar, press enter, and then play (from the source site then being displayed on the web board.)

Then, once the video has played once, immediately replace the address bar with another source –for example clicking back to the bookmarked presentation.

Interact with your audience!

Don’t forget about your audience! Include them in your presentation:

  • You may mute and unmute the audience to take questions. Encourage the audience to use the Raise Hand button.
  • The chat pod may contain interesting questions or comments.
  • A moderator may accompany you with questions from other sources like Discord.
  • Ask the audience to respond to informal poll questions by using gestures like F1 (wave).

Tips and tricks

  • The “2” key on your keyboard is your laser pointer. That only works when you point at a web board.
  • Presenting in a VR headset is highly discouraged, many of the presentation buttons do not appear for VR headset wearers.
  • Type /talkinghands and hit enter in the chat pod and your avatar will look like it is explaining something.

Bring a friend who can act as your photographer or do an audience warm up like asking folks to do some gestures or do sound checks in the back of the room.

Presenters Instructions (Vienna)

For face-to-face presentations at FH University of Applied Sciences BFI Vienna

iLRN2022 is a hybrid event this year but for Vienna presenters we expect them to present in the traditional way (slides presented to an audience, plus Q&A at the end). We aim to record/stream the presentations for people logged in on the iLRN virtual campus to watch.

We follow the flipped conference model, where attendees watch videos of the sessions they will attend before the conference. Then during face-to-face time we have more time for discussions. You can find the sessions and links to videos in our Conference Schedule (powered by Gatherboard).

What should I bring for my presentation in Vienna?

The rooms have audio visual equipment (projector, speakers, etc.) but we ask the presents to bring their slides ready in their own computer for a smooth presentation.

Please locate the room where you will be presenting and be there before the session starts. You can find those details in our Conference Schedule. If you have any queries please ask our volunteers on site.

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